Centralized disbursing operations manual

Treasury meets with federal entities exhibiting low EFT rates to identify the impediments to EFT payments, and to determine strategies to address these impediments.

All NTDOs must report to Fiscal Service on a daily basis, its anticipated aggregate level of planned disbursements for each disbursing method [for example, wire, Automated Clearing House ACH , or check] for the following five day period. These reports are due to Treasury each business day by 3 p. Eastern Time ET. Each entity that performs its own disbursing should submit one consolidated report each day business day.

Fiscal Service has prepared a template to standardize the reporting of this information: Non-Treasury Disbursing Office Reporting.

Every two years, a federal entity with delegated disbursing authority must conduct a review of its disbursing operations to ensure compliance with:.

Following such reviews, federal entities must submit a self-certification and questionnaire response to Fiscal Service stating whether or not they comply with these requirements.

Fiscal Service advises federal entities of the due date of these responses and provides them with the self-certification language to be included in the response. The self-certification focuses solely on FMFIA, Section 2 reports internal controls and Section 4 reports financial management systems. See 31 U. A and A for further information on Section 2 and Section 4 requirements.

Specifically, a federal entity must self-certify that its Section 2 and Section 4 reports provide reasonable assurance that the federal entity is in compliance with FMFIA, Section 2 and Section 4 requirements. At any time, the U. Government may inspect and seize data stored on this information system. Communications using, or data stored on, this information system are not private, are subject to routine monitoring, interception, and search, and may be disclosed or used for any U.

Government-authorized purpose. This information system includes security measures e. Government interests -- not for your personal benefit or privacy. Notwithstanding the above, using an information system does not constitute consent to personnel misconduct, law enforcement, or counterintelligence investigative searching or monitoring of the content of privileged communications or data including work product that are related to personal representation or services by attorneys, psychotherapists, or clergy, and their assistants.

Under these circumstances, such communications and work product are private and confidential, as further explained below: Nothing in this User Agreement shall be interpreted to limit the user's consent to, or in any other way restrict or affect, any U. Government actions for purposes of network administration, operation, protection, or defense, or for communications security. This includes all communications and data on an information system, regardless of any applicable privilege or confidentiality.

Whether any particular communication or data qualifies for the protection of a privilege, or is covered by a duty of confidentiality, is determined in accordance with established legal standards and DoD policy. Users are strongly encouraged to seek personal legal counsel on such matters prior to using an information system if the user intends to rely on the protections of a privilege or confidentiality. Users should take reasonable steps to identify such communications or data that the user asserts are protected by any such privilege or confidentiality.

However, the user's identification or assertion of a privilege or confidentiality is not sufficient to create such protection where none exists under established legal standards and DoD policy. A user's failure to take reasonable steps to identify such communications or data as privileged or confidential does not waive the privilege or confidentiality if such protections otherwise exist under established legal standards and DoD policy.

However, in such cases the U. Government is authorized to take reasonable actions to identify such communication or data as being subject to a privilege or confidentiality, and such actions do not negate any applicable privilege or confidentiality. These conditions preserve the confidentiality of the communication or data, and the legal protections regarding the use and disclosure of privileged information, and thus such communications and data are private and confidential. Further, the U.

In cases when the user has consented to content searching or monitoring of communications or data for personnel misconduct, law enforcement, or counterintelligence investigative searching, i.

Government may, solely at its discretion and in accordance with DoD policy, elect to apply a privilege or other restriction on the U. The state will then offset the payment, in whole or in part, to satisfy the debt. It will then transmit amounts collected to Fiscal Service, which will in turn, transmit the amounts to the appropriate creditor agency or agencies. Generally, assigned payments are legally subject to offset debts of both the assignor i.

If the requirements are not satisfied, the assignment, as a practical matter, is not valid as to the United States. Operationally, a payment agency generally must make a payment to the assignor, unless the payment agency confirms that the assignor does not owe any debts in TOP, in which case the payment may be made to the assignee.

Creditor agencies can refer debts to TOP or update information on debts previously referred seven days a week, 24 hours a day. Because TOP can be updated at almost any moment, any information obtained from TOP is only accurate as of the time that the inquiry is made.

As such, in the situation where the payment agency would like to determine whether it may recognize an assignment of a payment, it is imperative that the payment agency determine the existence of a debt that may be subject to offset no later than 30 days prior to the date of disbursement. TOP information is protected from unauthorized disclosure, including by the Privacy Act of and by section of the Internal Revenue Code. The Privacy Act permits disclosure of information in several instances.

Routine uses must be consistent with the purpose for which the data was collected and not prohibited by other law. Both information about tax debts and the offset of federal tax refund payments is protected by section of the Internal Revenue Code. The restrictions of section apply to both individuals and non-individuals. Whether Fiscal Service can disclose information from the TOP database depends on the requestor, the type of information being requested, and the justification for permitting disclosure.

An individual can request information about his or her own debts by contacting the federal or state agency to which the debt is owed. Box Birmingham, AL